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ID
12-509-1394
Name
Fatality Management Victim Information Center Data/Records Coordinator
Status
Published
Updated
2/15/2020 9:31:10 PM
Released
06/19/2018
Resource Category
Medical and Public Health
Primary Core Capability
Fatality Management Services
Secondary Core Capability
 
Resource Kind
Personnel
Overall Function
The Fatality Management (FM) Victim Information Center (VIC) Data/Records Coordinator manages the collection and storage of antemortem data on victims reported missing and its timely transfer into the database
Single resource
In conjunction with a NIMS typed team
NIMS Typed Team
Fatality Management Victim Information Center Team
In conjunction with a NIMS typed unit
NIMS Typed Unit
 
Description Notes
Not Specified
Supporting Core Capabilities
None
Types
Type Description
Type 1The FM VIC Data/Records Coordinator: 1. Manages the collection and storage of antemortem data on victims reported missing 2. Reports directly to the FM VIC Team Leader 3. Works closely with logistics and communications managers to ensure computer linkages between the VIC and Morgue Operations Units, and to ensure internet connectivity 4. Oversees data collection and related procedures, including data entry, dental/medical records acquisition, family history, family affairs, and records management teams 5. Coordinates use of volunteer groups, if applicable 6. Coordinates data management protocols and disseminates them to affected personnel 7. Ensures that the FM Volunteer Training Specialist trains new VIC personnel and orients them on proper data collection and data entry procedures 8. Ensures the collection of antemortem data and its timely transfer into the database 9. Ensures the security and timely transfer of antemortem dental/medical records to the FM Records Management Specialist 10. Handles all verbal and written communication about the deceased, next-of-kin (NOK), and family members with discretion and confidentiality
Components
Component Notes  
EducationPersonnel may substitute five years of directly related work experience for a degree.
Component Types
Type Criteria
Type 1Bachelor’s degree in science, criminal justice, public administration, social services, or related field
TrainingNot Specified
Component Types
Type Criteria
Type 1Completion of the following: 1. IS-100: Introduction to the Incident Command System, ICS-100 2. IS-200: Basic Incident Command System for Initial Response, ICS-200 3. IS-700: National Incident Management System, An Introduction 4. IS-800: National Response Framework, An Introduction 5. Psychological First Aid (PFA) Training (minimum 4 hours)
ExperienceNot Specified
Component Types
Type Criteria
Type 1Knowledge, Skills, and Abilities: Advanced computer skills including e-mail, internet, word processing, and spreadsheet proficiency Experience: Two years of investigative, supervisory, management, or administrative experience in a Medical Examiner/Coroner (ME/C) system or law enforcement agency, including direct experience with missing persons or deceased persons
Physical/Medical FitnessThe NIMS Guideline for the National Qualification System (NQS) defines Physical/Medical Fitness levels for NIMS positions.
Component Types
Type Criteria
Type 11. Moderate 2. Maintains immunizations in accordance with the U.S. Department of Health and Human Services Centers for Disease Control and Prevention’s (CDC) immunization recommendations
CurrencyNot Specified
Component Types
Type Criteria
Type 1Functions in this position during an operational incident, planned event, exercise, drill, or simulation at least once every five years
Professional and Technical Licenses and CertificationsNot Specified
Component Types
Type Criteria
Type 1Not Specified
Composition and Ordering Specifications
Specification
Discuss logistics for deploying this position, such as as working conditions, length of deployment, security, lodging, transportation, and meals, prior to deployment
1170
Notes
References
Reference
FEMA, NIMS 508: Fatality Management Victim Information Center Team
FEMA, NIMS 509: Fatality Management Victim Information Center Team Leader
FEMA, National Incident Management System (NIMS), October 2017
FEMA, NIMS Guideline for the National Qualification System, November 2017
U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Immunization Recommendations for Disaster Responders