View Position Qualification

12-509-1394

Name

Fatality Management Victim Information Center Data/Records Coordinator

Status

Published

Version

1.5

Updated

2/15/2020 9:31:10 PM

Original Release

06/19/2018

Last Major Release

02/15/2020

NQS Position

Resource Category

Medical and Public Health

Primary Core Capability

Fatality Management Services

Secondary Core Capability

Resource Kind

Personnel

Overall Function

The Fatality Management (FM) Victim Information Center (VIC) Data/Records Coordinator manages the collection and storage of antemortem data on victims reported missing and its timely transfer into the database

Single resource

In conjunction with a NIMS typed team

NIMS Typed Team

Fatality Management Victim Information Center Team

In conjunction with a NIMS typed unit

NIMS Typed Unit

Description Notes

Not Specified

Supporting Core Capabilities
None

Types
Type 1	The FM VIC Data/Records Coordinator: 1. Manages the collection and storage of antemortem data on victims reported missing 2. Reports directly to the FM VIC Team Leader 3. Works closely with logistics and communications managers to ensure computer linkages between the VIC and Morgue Operations Units, and to ensure internet connectivity 4. Oversees data collection and related procedures, including data entry, dental/medical records acquisition, family history, family affairs, and records management teams 5. Coordinates use of volunteer groups, if applicable 6. Coordinates data management protocols and disseminates them to affected personnel 7. Ensures that the FM Volunteer Training Specialist trains new VIC personnel and orients them on proper data collection and data entry procedures 8. Ensures the collection of antemortem data and its timely transfer into the database 9. Ensures the security and timely transfer of antemortem dental/medical records to the FM Records Management Specialist 10. Handles all verbal and written communication about the deceased, next-of-kin (NOK), and family members with discretion and confidentiality

Type 1

The FM VIC Data/Records Coordinator: 1. Manages the collection and storage of antemortem data on victims reported missing 2. Reports directly to the FM VIC Team Leader 3. Works closely with logistics and communications managers to ensure computer linkages between the VIC and Morgue Operations Units, and to ensure internet connectivity 4. Oversees data collection and related procedures, including data entry, dental/medical records acquisition, family history, family affairs, and records management teams 5. Coordinates use of volunteer groups, if applicable 6. Coordinates data management protocols and disseminates them to affected personnel 7. Ensures that the FM Volunteer Training Specialist trains new VIC personnel and orients them on proper data collection and data entry procedures 8. Ensures the collection of antemortem data and its timely transfer into the database 9. Ensures the security and timely transfer of antemortem dental/medical records to the FM Records Management Specialist 10. Handles all verbal and written communication about the deceased, next-of-kin (NOK), and family members with discretion and confidentiality

Education

Personnel may substitute five years of directly related work experience for a degree.

Component Types
Type	Criteria
Type 1	Bachelor’s degree in science, criminal justice, public administration, social services, or related field

Training

Not Specified

Component Types
Type	Criteria
Type 1	Completion of the following: 1. IS-100: Introduction to the Incident Command System, ICS-100 2. IS-200: Basic Incident Command System for Initial Response, ICS-200 3. IS-700: National Incident Management System, An Introduction 4. IS-800: National Response Framework, An Introduction 5. Psychological First Aid (PFA) Training (minimum 4 hours)

Experience

Not Specified

Component Types
Type	Criteria
Type 1	Knowledge, Skills, and Abilities: Advanced computer skills including e-mail, internet, word processing, and spreadsheet proficiency Experience: Two years of investigative, supervisory, management, or administrative experience in a Medical Examiner/Coroner (ME/C) system or law enforcement agency, including direct experience with missing persons or deceased persons

Physical/Medical Fitness

The NIMS Guideline for the National Qualification System (NQS) defines Physical/Medical Fitness levels for NIMS positions.

Component Types
Type	Criteria
Type 1	1. Moderate 2. Maintains immunizations in accordance with the U.S. Department of Health and Human Services Centers for Disease Control and Prevention’s (CDC) immunization recommendations

Currency

Not Specified

Component Types
Type	Criteria
Type 1	Functions in this position during an operational incident, planned event, exercise, drill, or simulation at least once every five years

Professional and Technical Licenses and Certifications

Not Specified

Component Types
Type	Criteria
Type 1	Not Specified

Composition and Ordering Specifications
Specification
Discuss logistics for deploying this position, such as as working conditions, length of deployment, security, lodging, transportation, and meals, prior to deployment

1170

Notes

References
Reference
FEMA, NIMS 508: Fatality Management Victim Information Center Team
FEMA, NIMS 509: Fatality Management Victim Information Center Team Leader
FEMA, National Incident Management System (NIMS), October 2017
FEMA, NIMS Guideline for the National Qualification System, November 2017
U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Immunization Recommendations for Disaster Responders

Version	Publish Date	Document Type
Published Versions
1.5	2/15/2020 9:31:10 PM	PDF
1.4	1/3/2019 4:52:17 PM	PDF
1.3	9/28/2018 5:20:03 PM	PDF
1.2	6/19/2018 11:04:54 AM	PDF
1.1	6/19/2018 10:12:52 AM	PDF
1.0	6/18/2018 10:42:05 PM	PDF