View Position Qualification

12-509-1391

Name

Fatality Management Dental/Medical Records Acquisition Specialist

Status

Published

Version

1.5

Updated

1/16/2020 3:07:25 PM

Original Release

06/19/2018

Last Major Release

01/16/2020

NQS Position

Resource Category

Medical and Public Health

Primary Core Capability

Fatality Management Services

Secondary Core Capability

Resource Kind

Personnel

Overall Function

The Fatality Management (FM) Dental/Medical Records Acquisition Specialist coordinates with interview and data entry functions to receive notice of missing persons’ potential dental and medical care providers

Single resource

In conjunction with a NIMS typed team

NIMS Typed Team

Fatality Management Victim Information Center Team

In conjunction with a NIMS typed unit

NIMS Typed Unit

Description Notes

Not Specified

Supporting Core Capabilities
None

Types
Type 1	The FM Dental/Medical Records Acquisition Specialist: 1. Reports to the FM Victim Information Center (VIC) Data/Records Coordinator and is part of the FM VIC Team 2. Coordinates with interview and data entry functions to receive notice of missing persons’ potential dental and medical care providers 3. Calls missing persons’ dental and medical care providers to obtain copies of antemortem records—such as dental x-rays and charts, medical records, and body x-rays—for Morgue Identification Center (MIC) Team use 4. Formally requests documents and identifies needs for subpoenas of medical records 5. Helps transfer collected dental and medical records to FM Records Management Specialist for MIC Team use 6. Maintains strict confidentiality and adheres to applicable privacy requirements

Type 1

The FM Dental/Medical Records Acquisition Specialist: 1. Reports to the FM Victim Information Center (VIC) Data/Records Coordinator and is part of the FM VIC Team 2. Coordinates with interview and data entry functions to receive notice of missing persons’ potential dental and medical care providers 3. Calls missing persons’ dental and medical care providers to obtain copies of antemortem records—such as dental x-rays and charts, medical records, and body x-rays—for Morgue Identification Center (MIC) Team use 4. Formally requests documents and identifies needs for subpoenas of medical records 5. Helps transfer collected dental and medical records to FM Records Management Specialist for MIC Team use 6. Maintains strict confidentiality and adheres to applicable privacy requirements

Education

Not Specified

Component Types
Type	Criteria
Type 1	Associate’s degree in health information management, medical records, or similar field

Training

Not Specified

Component Types
Type	Criteria
Type 1	Completion of the following: 1. IS-100: Introduction to the Incident Command System, ICS-100 2. IS-200: Basic Incident Command System for Initial Response, ICS-200 3. IS-700: National Incident Management System, An Introduction 4. IS-800: National Response Framework, An Introduction 5. Psychological First Aid (PFA) Training (minimum 4 hours)

Experience

Not Specified

Type 1

Knowledge, Skills, and Abilities: 1. Intermediate computer skills, including e-mail, internet, word processing, and spreadsheet proficiency 2. Familiarity and experience with information security and chain of custody 3. Familiarity with the responsibilities of securing public health information Experience: Two years of investigative or administrative experience in a Medical Examiner/Coroner (ME/C) system

Physical/Medical Fitness

The NIMS Guideline for the National Qualification System (NQS) defines Physical/Medical Fitness levels for NIMS positions.

Component Types
Type	Criteria
Type 1	1. Moderate 2. Maintains immunizations in accordance with the U.S. Department of Health and Human Services Centers for Disease Control and Prevention’s (CDC) immunization recommendations

Currency

Not Specified

Component Types
Type	Criteria
Type 1	Functions in this position during an operational incident, planned event, exercise, drill, or simulation at least once every five years

Professional and Technical Licenses and Certifications

Not Specified

Component Types
Type	Criteria
Type 1	Not Specified

Composition and Ordering Specifications
Specification
Discuss logistics for deploying this position, such as working conditions, length of deployment, security, lodging, transportation, and meals, prior to deployment

1107

Notes

References
Reference
FEMA, NIMS 508: Fatality Management Victim Information Center Team
FEMA, NIMS 508: Morgue Identification Center Team
FEMA, NIMS 509: Fatality Management Victim Information Center Data/Records Coordinator
FEMA, NIMS 509: Fatality Management Records Management Specialist
FEMA, National Incident Management System (NIMS), October 2017
FEMA, NIMS Guideline for the National Qualification System, November 2017
U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Immunization Recommendations for Disaster Responders

Version	Publish Date	Document Type
Published Versions
1.5	1/16/2020 3:07:25 PM	PDF
1.4	1/3/2019 4:44:06 PM	PDF
1.3	9/28/2018 5:19:55 PM	PDF
1.2	6/19/2018 11:03:03 AM	PDF
1.1	6/19/2018 10:11:51 AM	PDF
1.0	6/18/2018 10:39:35 PM	PDF