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ID
12-509-1390
Name
Fatality Management Records Management Specialist
Status
Published
Updated
2/15/2020 9:25:58 PM
Released
06/19/2018
Resource Category
Medical and Public Health
Primary Core Capability
Fatality Management Services
Secondary Core Capability
 
Resource Kind
Personnel
Overall Function
The Fatality Management (FM) Records Management Specialist manages the storage and retrieval of all FM files related to a disaster
Single resource
In conjunction with a NIMS typed team
NIMS Typed Team
Fatality Management Victim Information Center Team
In conjunction with a NIMS typed unit
NIMS Typed Unit
 
Description Notes
Not Specified
Supporting Core Capabilities
None
Types
Type Description
Type 1The FM Records Management Specialist: 1. Reports to the Morgue Identification Center (MIC) Team Leader when assigned to the MIC Team; reports to the FM Victim Information Center (VIC) Data/Records Coordinator when assigned to the VIC; may function as a liaison between the MIC and the VIC 2. Maintains the master set of Medical Examiner/Coroner (ME/C) records and files 3. Oversees FM records management functions 4. Coordinates with MIC Team Leader, FM VIC Team Leader, and ME/C to determine records management requirements and appropriate methods for document storage, retrieval, and merging 5. Ensures tracking procedures account for each folder and comply with ME/C records management policy
Components
Component Notes  
EducationNot Specified
Component Types
Type Criteria
Type 1Associate’s degree in health information management, medical records, or similar field
TrainingNot Specified
Component Types
Type Criteria
Type 1Completion of the following: 1. IS-100: Introduction to the Incident Command System, ICS-100 2. IS-200: Basic Incident Command System for Initial Response, ICS-200 3. IS-700: National Incident Management System, An Introduction 4. IS-800: National Response Framework, An Introduction 5. Psychological First Aid (PFA) Training (minimum 4 hours)
ExperienceNot Specified
Component Types
Type Criteria
Type 1Knowledge, Skills, and Abilities: Advanced computer skills, including e-mail, internet, word processing, spreadsheet, and data security proficiency Experience: Two years of experience in medical records operations in a practice setting such as a hospital, health system, agency, private practice setting, or service, commensurate with the mission assignment
Physical/Medical FitnessThe NIMS Guideline for the National Qualification System (NQS) defines Physical/Medical Fitness levels for NIMS positions.
Component Types
Type Criteria
Type 11. Moderate 2. Maintains immunizations in accordance with the U.S. Department of Health and Human Services Centers for Disease Control and Prevention’s (CDC) immunization recommendations
CurrencyProvider must carry out and use any background checks as applicable law specifies. This may include a background check completed within the past 12 months; a sex-offender registry check; and a local, state, and national driving and criminal history.
Component Types
Type Criteria
Type 11. Functions in this position during an operational incident, planned event, exercise, drill, or simulation at least once every five years OR currently works in medical records operations 2. Background checks as applicable law permits or requires
Professional and Technical Licenses and CertificationsNot Specified
Component Types
Type Criteria
Type 1Not Specified
Composition and Ordering Specifications
Specification
Discuss logistics for deploying this position, such as working conditions, length of deployment, security, lodging, transportation, and meals, prior to deployment
1168
Notes
References
Reference
FEMA, NIMS 508: Fatality Management Victim Information Center Team
FEMA, NIMS 508: Morgue Identification Center Team
FEMA, NIMS 509: Morgue Identification Center Team Leader
FEMA, NIMS 509: Fatality Management Victim Information Center Data/Records Coordinator
FEMA, NIMS 509: Fatality Management Victim Information Center Team Leader
FEMA, National Incident Management System (NIMS), October 2017
FEMA, NIMS Guideline for the National Qualification System, November 2017
U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Immunization Recommendations for Disaster Responders