View Position Qualification

12-509-1390

Name

Fatality Management Records Management Specialist

Status

Published

Version

1.5

Updated

2/15/2020 9:25:58 PM

Original Release

06/19/2018

Last Major Release

02/15/2020

NQS Position

Resource Category

Medical and Public Health

Primary Core Capability

Fatality Management Services

Secondary Core Capability

Resource Kind

Personnel

Overall Function

The Fatality Management (FM) Records Management Specialist manages the storage and retrieval of all FM files related to a disaster

Single resource

In conjunction with a NIMS typed team

NIMS Typed Team

Fatality Management Victim Information Center Team

In conjunction with a NIMS typed unit

NIMS Typed Unit

Description Notes

Not Specified

Supporting Core Capabilities
None

Types
Type 1	The FM Records Management Specialist: 1. Reports to the Morgue Identification Center (MIC) Team Leader when assigned to the MIC Team; reports to the FM Victim Information Center (VIC) Data/Records Coordinator when assigned to the VIC; may function as a liaison between the MIC and the VIC 2. Maintains the master set of Medical Examiner/Coroner (ME/C) records and files 3. Oversees FM records management functions 4. Coordinates with MIC Team Leader, FM VIC Team Leader, and ME/C to determine records management requirements and appropriate methods for document storage, retrieval, and merging 5. Ensures tracking procedures account for each folder and comply with ME/C records management policy

Type 1

The FM Records Management Specialist: 1. Reports to the Morgue Identification Center (MIC) Team Leader when assigned to the MIC Team; reports to the FM Victim Information Center (VIC) Data/Records Coordinator when assigned to the VIC; may function as a liaison between the MIC and the VIC 2. Maintains the master set of Medical Examiner/Coroner (ME/C) records and files 3. Oversees FM records management functions 4. Coordinates with MIC Team Leader, FM VIC Team Leader, and ME/C to determine records management requirements and appropriate methods for document storage, retrieval, and merging 5. Ensures tracking procedures account for each folder and comply with ME/C records management policy

Education

Not Specified

Component Types
Type	Criteria
Type 1	Associate’s degree in health information management, medical records, or similar field

Training

Not Specified

Component Types
Type	Criteria
Type 1	Completion of the following: 1. IS-100: Introduction to the Incident Command System, ICS-100 2. IS-200: Basic Incident Command System for Initial Response, ICS-200 3. IS-700: National Incident Management System, An Introduction 4. IS-800: National Response Framework, An Introduction 5. Psychological First Aid (PFA) Training (minimum 4 hours)

Experience

Not Specified

Component Types
Type	Criteria
Type 1	Knowledge, Skills, and Abilities: Advanced computer skills, including e-mail, internet, word processing, spreadsheet, and data security proficiency Experience: Two years of experience in medical records operations in a practice setting such as a hospital, health system, agency, private practice setting, or service, commensurate with the mission assignment

Physical/Medical Fitness

The NIMS Guideline for the National Qualification System (NQS) defines Physical/Medical Fitness levels for NIMS positions.

Component Types
Type	Criteria
Type 1	1. Moderate 2. Maintains immunizations in accordance with the U.S. Department of Health and Human Services Centers for Disease Control and Prevention’s (CDC) immunization recommendations

Currency

Provider must carry out and use any background checks as applicable law specifies. This may include a background check completed within the past 12 months; a sex-offender registry check; and a local, state, and national driving and criminal history.

Component Types
Type	Criteria
Type 1	1. Functions in this position during an operational incident, planned event, exercise, drill, or simulation at least once every five years OR currently works in medical records operations 2. Background checks as applicable law permits or requires

Professional and Technical Licenses and Certifications

Not Specified

Component Types
Type	Criteria
Type 1	Not Specified

Composition and Ordering Specifications
Specification
Discuss logistics for deploying this position, such as working conditions, length of deployment, security, lodging, transportation, and meals, prior to deployment

1168

Notes

References
Reference
FEMA, NIMS 508: Fatality Management Victim Information Center Team
FEMA, NIMS 508: Morgue Identification Center Team
FEMA, NIMS 509: Morgue Identification Center Team Leader
FEMA, NIMS 509: Fatality Management Victim Information Center Data/Records Coordinator
FEMA, NIMS 509: Fatality Management Victim Information Center Team Leader
FEMA, National Incident Management System (NIMS), October 2017
FEMA, NIMS Guideline for the National Qualification System, November 2017
U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Immunization Recommendations for Disaster Responders

Version	Publish Date	Document Type
Published Versions
1.5	2/15/2020 9:25:58 PM	PDF
1.4	1/3/2019 4:51:53 PM	PDF
1.3	9/28/2018 5:19:53 PM	PDF
1.2	6/19/2018 11:04:27 AM	PDF
1.1	6/19/2018 10:12:38 AM	PDF
1.0	6/18/2018 10:41:19 PM	PDF