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ID
12-509-1358
Name
Medical Records Coordinator
Status
Published
Version
1.5
Updated
5/22/2020 11:49:16 AM
Original Release
06/19/2018
Last Major Release
05/22/2020
Resource Category
Medical and Public Health
Primary Core Capability
Public Health, Healthcare, and Emergency Medical Services
Secondary Core Capability
 
Resource Kind
Personnel
Overall Function
The Medical Records Coordinator manages and directs the operations of a medical records team
Single resource
In conjunction with a NIMS typed team
NIMS Typed Team
Healthcare Resource Coordination and Support Team
In conjunction with a NIMS typed unit
NIMS Typed Unit
 
Description Notes
Not Specified
Supporting Core Capabilities
None
Types
Type Description
Type 1The Medical Records Coordinator: 1. Manages and directs the operations of a medical records unit or medical records team 2. Maintains strict confidentiality and adheres to relevant privacy requirements 3. Acts as a liaison with Information Technology (IT) staff to ensure adequate medical information exchange capabilities, including across various electronic medical records systems 4. Manages paper or hard-copy medical records if electronic medical records systems are down or not available 5. Reports to the Medical Team Leader, who informs the Incident Command System (ICS) Operations Section concerning medical records needs for acute care facilities or alternate care sites and units assigned to the medical group
Components
Component Notes  
EducationNot Specified
Component Types
Type Criteria
Type 1Associate’s degree in health information management, medical records, or similar field
TrainingNot Specified
Component Types
Type Criteria
Type 1Completion of the following: 1. IS-100: Introduction to the Incident Command System, ICS-100 2. IS-200: Basic Incident Command System for Initial Response, ICS-200. 3. IS-700: National Incident Management System, An Introduction 4. IS-800: National Response Framework, An Introduction 5. Training in accordance with Occupational Safety and Health Administration (OSHA) 29 Code of Federal Regulations (CFR) Part 1910.120: Hazardous Materials Awareness
ExperienceNot Specified
Component Types
Type Criteria
Type 1Knowledge, Skills, and Abilities: 1. Knowledge of applicable laws, rules, and regulations, including the Health Insurance Portability and Accountability Act (HIPAA) 2. Knowledge of business data processing principles, electronic medical records management, and document scanning systems 3. Knowledge of medical terminology and classification systems, including the International Classification of Diseases and the Diagnostic and Statistical Manual Experience: Two years of supervisory experience in medical records operations in a practice setting such as a hospital, health system, agency, or private practice setting, commensurate with the mission assignment
Physical/Medical Fitness1. The NIMS Guideline for the National Qualification System (NQS) defines Physical/Medical Fitness levels for NIMS positions. 2. PPE is mission specific and may vary by work environment; it includes protective footwear, protective clothing for skin exposure, eye and ear protection, respirators, gloves, and masks.
Component Types
Type Criteria
Type 11. Light 2. Is able to work wearing appropriate Personal Protective Equipment (PPE) 3. Maintains immunizations in accordance with the U.S. Department of Health and Human Services Centers for Disease Control and Prevention’s (CDC) immunization recommendations
CurrencyProvider must carry out and use any background checks as applicable law specifies. This may include a background check completed within the past 12 months; a sex-offender registry check; and a local, state, and national driving and criminal history.
Component Types
Type Criteria
Type 11. Functions in a healthcare operational incident, planned event exercise, drill, or simulation at least once every five years 2. Keeps immunizations up-to-date and commensurate with mission assignment 3. Background checks as applicable law permits or requires
Professional and Technical Licenses and CertificationsNot Specified
Component Types
Type Criteria
Type 1Not Specified
Composition and Ordering Specifications
Specification
Discuss logistics for deploying this position, such as working conditions, length of deployment, security, lodging, transportation, and meals, prior to deployment
1132
Notes
References
Reference
FEMA, NIMS 508: Healthcare Resource Coordination and Support Team
FEMA, NIMS 509: Medical Team Leader
FEMA, National Incident Management System (NIMS), October 2017
FEMA, NIMS Guideline for the National Qualification System (NQS), November 2017
Occupational Safety and Health Administration (OSHA) 29 Code of Federal Regulations (CFR) Part 1910.120: Hazardous Materials Awareness, last edition adopted
American Psychiatric Association, Diagnostic and Statistical Manual of Mental Disorders (DSM), latest edition adopted
World Health Organization (WHO), International Classification of Diseases (ICD), latest edition adopted
U.S. Congress, House of Representatives, Committee of Conference. Health Insurance Portability and Accountability Act of 1996, July 1996
U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Immunization Recommendations for Disaster Responders